SOR/98-13019982

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20196

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FINANCIAL ADMINISTRATION ACTPayments and Settlements Requisitioning Regulations, 1997T.B.825983-419982

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The Treasury Board, pursuant to sections 10a and 33 of the Financial Administration Act, hereby makes the annexed Payments and Settlements Requisitioning Regulations, 1997.aS.C. 1996, c. 18, s. 4Interpretation

1The definitions in this section apply in these Regulations.Act means the Financial Administration Act. (Loi)digital signature means the result of the transformation of a message by means of a cryptosystem using keys such that a person having the initial message can determine(a)whether the transformation was created using the key that corresponds to the signer’s key, and(b)whether the message has been altered since the transformation was made. (signature numérique)settlement does not include adjusting or correcting entries within a particular appropriation. (règlement)

Application

2These Regulations apply to every requisition addressed to the Receiver General requesting a payment to be made out of the Consolidated Revenue Fund or requesting an interdepartmental or intradepartmental settlement.

Requirements

3(1)Every requisition must be made(a)in a pre-printed form designed specifically for the purpose of requisitioning payments or settlements;(b)in a printed or written form resulting from an operating procedure of the Receiver General or the department or other organization submitting the requisition; or(c)in the form of an electronic instruction that is either issued by on-line transfer or on a magnetic tape, disk, diskette or any other electronic physical storage device.(2)Every requisition must(a)meet the design format and operational standards for requisitions set out in Design of Forms for Input to the Central Accounting System (CAS), Receiver General Directive 1986-12;(b)if made in the form of an electronic instruction issued by on-line transfer, be authorized by a digital signature; and(c)contain the information set out in the schedule.

Certification

4The certification of a requisition must(a)comply with the requirements of the Treasury Board’s Policy on Account Verification for the control of financial transactions;(b)be in such a form that it cannot easily be imitated or duplicated by a person other than the person authorized to certify the requisition; and(c)be such that(i)it clearly identifies the person certifying the requisition,(ii)it involves the use of information that is personally generated at the time of certification by the person authorized to certify it and does not originate from a stored location as part of an automated process, and(iii)it can be authenticated by the Receiver General before the payment or settlement is made and can be audited after the payment or settlement is made.

Integrity

5(1)The appropriate Minister shall protect the integrity of every requisition made by the Minister until the requisition is received by the Receiver General.(2)The Receiver General shall protect the integrity of every requisition from the time it is received by the Receiver General until it is verified in accordance with section 6.

Verification

6(1)The Receiver General shall not make a payment or settlement in respect of a requisition unless the Receiver General has(a)verified that the requisition is authentic and has been certified by a person duly authorized under subsection 33(1) of the Act; and(b)if the requisition has been made in the form of an electronic instruction issued by on-line transfer, acknowledged receipt of the requisition.(2)The appropriate Minister shall, for the purpose of subsection (1), provide the Receiver General with the information required to identify the person who has certified the requisition.

Repeal

7[Repeal]

Coming into Force

8These Regulations come into force on February 23, 1998.

SCHEDULE(Paragraph 3(2)(d))Information Requirements1The name or other identification of the department or other organization submitting the requisition and, where applicable, the particular organizational unit.2The date of the requisition and the date payment is required to be made.3The name of the payee.4The amount of the payment or settlement or, with the concurrence of the Receiver General, the information that forms the basis for calculating the amount.5The currency in which the payment or settlement is to be made, if other than Canadian.6The address to which the payment or advice of settlement is to be sent or, in the case of electronic instructions, the payee’s financial institution number, branch number and account number.7In the case of recurring payments or settlements(a)the effective date for the commencement of payment or settlement;(b)the frequency of payment or settlement; and(c)if applicable, the number of payments or settlements to be made or the date on which the last payment or settlement is to be made.8Certification in accordance with section 4 of these Regulations.9If applicable, the requisition or voucher serial number.