Products Containing Mercury Regulations (SOR/2014-254)

Record Keeping

Marginal note:Records

• 14 (1) Any person that manufactures or imports a product that contains mercury must maintain records that demonstrate that the product was manufactured or imported in accordance with the Act and these Regulations and that include the following information:

  • (a) in the case of a person that manufactures a product,

    • (i) the common or generic name of the product manufactured, and its trade name, if any,

    • (ii) the name of the product category, referred to in the schedule, to which the product belongs or the number of the permit issued under subsection 5(1), as the case may be,

    • (iii) the quantity of the product manufactured at each manufacturing plant,

    • (iv) the total quantity of mercury contained in the product, expressed in milligrams, and

    • (v) the date of manufacture; and

  • (b) in the case of a person that imports a product,

    • (i) the common or generic name of the product imported, and its trade name, if any,

    • (ii) the name of the product category, referred to in the schedule, to which the product belongs or the number of the permit issued under subsection 5(1), as the case may be,

    • (iii) the quantity of the product imported,

    • (iv) the total quantity of mercury contained in the product, expressed in milligrams,

    • (v) the name, civic and postal addresses, telephone number and, if any, the fax number and email address of the principal place of business of the shipper,

    • (vi) the port of entry at which the product was imported,

    • (vii) the date of import,

    • (viii) the Harmonized Commodity Description and Coding System number for the product,

    • (ix) the importer number for the product shipped, and

    • (x) copies of the bill of lading, invoice and all documents submitted to the Canada Border Services Agency for the product shipped.

• Marginal note:Retention of records

  (2) The records and supporting documents must be kept for a period of at least five years after the day on which the records are made.

Marginal note:Retention of information submitted to Minister

15 Any person that submits information to the Minister under these Regulations must keep a copy of that information and any supporting documents for a period of at least five years after the day on which the information is submitted.

Marginal note:Place of retention

• 16 (1) The records, copies of information submitted to the Minister and supporting documents must be kept at the person’s principal place of business in Canada or at any other place in Canada where they can be inspected. If they are kept at any place other than the person’s principal place of business, the person must provide the Minister with the civic address of that place.

• Marginal note:Change of address

  (2) If the civic address referred to in subsection (1) changes, the person must notify the Minister in writing within 30 days after the change.

Coming into Force

Marginal note:One year after registration

17 These Regulations come into force one year after the day on which they are registered.