Canada Occupational Health and Safety Regulations (SOR/86-304)

Records

• 16.13 (1) If first aid is required by this Part to be rendered, the first aid attendant who renders the first aid shall

  • (a) enter in a first aid record the following information:

    • (i) the date and time of the reporting of the injury or illness,

    • (ii) the full name of the injured or ill employee,

    • (iii) the date, time and location of the occurrence of the injury or illness,

    • (iv) a brief description of the injury or illness,

    • (v) a brief description of the first aid rendered, if any,

    • (vi) a brief description of arrangements made for the treatment or transportation of the injured or ill employee, and

    • (vii) the names of witnesses, if applicable; and

  • (b) sign the first aid record beneath the information entered in accordance with paragraph (a).

• (2) The information referred to in subsection (1) shall be entered

  • (a) if first aid was rendered to an employee at a remote workplace detached from the main party or on a snowmobile or other small vehicle, in the first aid record stored in the first aid kit at the site of the main party or work site; and

  • (b) in any other case, in the first aid record stored in the first aid kit.

• (3) The employer shall keep a first aid record containing information entered in accordance with subsection (2) for a period of two years beginning on the date of that entry.

• (4) Persons with access to first aid records shall keep the information contained in the records confidential, except as required for the purposes of meeting reporting obligations under Part XV.

• (5) On receiving a written request from a workers’ compensation authority for the province where the workplace is located or a medical practitioner, the employer shall provide an employee with a copy of the first aid record pertaining to the employee’s treatment.

• (6) The employer shall keep a record of the expiry dates of the first aid certificates of the first aid attendants and make it available to them.